Levework

From a recording nobody rewatches to decisions and tasks that get tracked, searched, and followed up automatically.

SYSTEM / MEETING INTELLIGENCE

ROLE / BUILD

STATUS / ● ACTIVE

01 / DIAGNOSE

A recap doc gets written once and then goes stale: decisions made in a meeting aren't searchable later, and action items only get followed up if someone remembers to check. Without an owner, a due date, and something that resurfaces overdue items on its own, follow-through depends entirely on memory.

02 / DESIGN

FINDINGS

01
INPUT / Recording upload → transcribed, no live bot join
02
EXTRACTION / Decisions, action items, open questions as structured records, not a text blob
03
ACCOUNTABILITY / Owners resolved to real users, due dates parsed, overdue items flagged automatically
04
RECALL / No way to find a past decision without rewatching the recording

RECOMMENDATION

Extract decisions, action items, and open questions as structured, owned records at process time, then push overdue follow-up into a channel people already check (Slack) instead of a dashboard they have to remember to open. Make every past decision searchable by keyword or meaning, not just browsable by date.

CONSIDERED AND REJECTED

Live meeting-bot joining calls (Zoom/Meet) instead of recording upload
Rejected for now: building a reliable live-join bot (Google Meet has no first-party bot API) is a large, fragile effort that doesn't validate the core value, extraction and accountability. Revisit once that loop is proven and immediacy becomes the actual bottleneck.
Keep the AI output as one unstructured summary blob
Rejected: action items only exist if someone manually re-reads the summary and copies them out. Moved to relational decisions/action-items/open-questions tied directly to an owner and a real due date instead.

03 / BUILD

01 / DASHBOARD

02 / EXTRACTION

03 / ACCOUNTABILITY

04 / SLACK DIGEST

04 / ENABLE

SYSTEM HANDBOOK

  1. 01How it works
  2. 02Supported input formats
  3. 03Editing action items
  4. 04Search
  5. 05Slack notifications
✓ DOCUMENTED✓ SELF-MAINTAINED

05 / IMPROVE

SYSTEM / MEETING INTELLIGENCE

V1
upload → transcript → unstructured summary
V2
decisions + action items + open questions, owners resolved automatically
V3
task list across meetings, Slack overdue digest with mark-done button
CURRENT
keyword + semantic search across all past meetings, multi-tenant roles

STATUS / ● ACTIVE

This system is still evolving, not yet publicly deployed.

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